Before you begin
Workday is the system where all employee data is stored. Once you begin the onboarding process, you can access your personal information at any time to change your preferred first name.
Last name can only be changed with a legal name change and cannot be replaced with a preferred last name.
A preferred name should be in line with NYP’s Respect Credo and Code of Conduct.
Submit the request
- Log into Workday.
- From the Home screen, select Personal Information in the Applications box.
- In the Change section, select Preferred Name.
- On the Change My Preferred Name screen, review your information. The default is your legal name. If the check box is selected, deselect it to make a change.
- Edit the Name fields as applicable.
- Click Submit to save your changes.
After you submit
Please allow up to 3 business days for systems to show your updated name.
After you update your preferred name in Workday, visit your local security office to get a new ID badge.
Your preferred name will be used for
- NYP ID badge
- Outlook email display name
- NYP’s Everyday Amazing recognition platform
- NYP’s employee directory
- Department organization charts in Workday
Your legal name will be used for
- Employment questionnaires (for new hires)
- Background check (for new hires)
- Federal Form I-9 (for new hires)
- ADP, iPay, and other payroll systems/forms
- Kronos
- Legal documents
- Workforce Health & Safety employee medical records
- NYP’s tuition reimbursement system EdAssist
- Clinical systems – At this time, preferred name is not used in clinical systems; NewYork-Presbyterian is exploring this.
For more information
We are always looking to improve the new hire and employee experience. If you have any questions, concerns, or recommendations about how NYP uses preferred names, please contact HR Connects through the chat at the bottom right of your screen.