Overview
Effective November 8, 2026, New York Labor Law § 210-b provides current and former employees with new rights related to their personnel records. The law establishes requirements for accessing personnel records, receiving notice when certain information is added to a record, disputing information, and protecting employees from retaliation for exercising their rights under the law.
At NewYork-Presbyterian, these requirements help provide employees with greater transparency into the employment records maintained about them and establish a consistent process for requesting and reviewing those records.
What Does the Law Allow Me to Do?
Under the New York Personnel Records Access Law, eligible current and former employees have the right to:
- Request a copy of their personnel record in writing.
- Receive a copy at no cost within five business days after submitting a written request.
- Review their personnel record twice per calendar year.
- Be notified within 10 calendar days when certain information is added to the personnel record that has been used or may be used to negatively affect employment qualifications, promotion, transfer, additional compensation, or disciplinary action.
- Dispute information contained in the personnel record.
- Submit a written statement explaining their position when a disagreement about information in the record cannot be resolved.
- Exercise their rights without retaliation.
What Is Considered a Personnel Record?
A personnel record generally includes information maintained by NewYork-Presbyterian that identifies you and is used, has been used, or may be used in connection with certain employment-related decisions. These may include decisions concerning qualifications for employment, promotion, transfer, additional compensation, or disciplinary action.
Examples of records that are included are:
- Employee and job information
- Employment applications and resumes
- Compensation information
- Performance evaluations
- Written performance warnings
- Probationary-period information
- Signed benefits waivers
- Dated termination notices
- Certain corrective or disciplinary action documents
Not every HR-related document is part of your personnel record or available through a standard personnel-record request. Certain information may be maintained separately or excluded because of privacy, confidentiality, legal, or other requirements. The law specifically excludes certain personal information about another person when its disclosure would result in a clearly unwarranted invasion of that person's privacy.
How Do I Request My Personnel Record?
Current and former NYP employees may submit a written request to HR Connects for a copy of their personnel record. Click here for information on how to submit your request.
What If I Disagree With Something in My Personnel Record?
If you believe information in your personnel record is inaccurate or you disagree with information contained in the record, click here to submit an Employee Personnel File Dispute for review.
Looking for more information?
- Click here to learn more about the personnel file law.
- Click here to learn how to request documents from your personnel file.
- Click here to learn who can request a copy of their personnel file.
- Click here to learn what is included in your personnel file.
- Click here to learn what is excluded from your personnel file.
- Click here to learn who can request your personnel file on your behalf.
- Click here to submit a dispute about documents in your personnel file.