How do I schedule a Webex Meeting?

Overview Summary

As our reliance on virtual meetings increases and the number of participants for many sessions grows, it is critical that the appropriate technologies are leveraged.  One of these technologies is Cisco Webex

Webex is NYP’s online Virtual Meeting Platform which brings staff together, face-to-face, with Video Conferencing, Audio Conferencing and Screen Sharing from anywhere at any time. A WebEx session can be added to any meeting invite and can include up to 1,000 participants. Older non-Webex legacy bridge-line calls should not be used moving forward, as they do not provide the same feature set, capacity or oversight capabilities. By default, all management staff has already been granted access; however, this service is not limited to management staff.  Any NYP, CUIMC or WCM employee needing access may have it by going to NYPRequest or calling our IT Service Desk at 212-746-HELP (4357). 

This article contains an overview of how to set-up/schedule a WebEx meeting.

Key Features:

  • Understanding the System Requirements for PC and MAC
  • Using the NYP WebEx meeting portal to create a meeting
  • Using the NYP WebEx meeting portal to schedule a meeting
  • Using the WebEx Plug-In for Microsoft Outlook to schedule a meeting

How it Works:

Creating a Meeting via NYP WebEx Meeting Portal

  1. Log-in to the WebEx meeting portal via https://nyp.webex.com
  2. Click Sign in found in the upper right hand corner of the screen    mceclip0.png
  3. Enter your CWID and Password
  4. From the Home Page, click the Start a Meeting

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This will automatically start a new meeting with you as the Host.

Scheduling a Meeting via NYP WebEx Portal

  1. From the Home Page, click the Schedule button
  2. Complete the Schedule Meeting window to set the parameters for your meeting

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Click Show advance options for additional parameters that can be set for your meeting.

  1. Click Start to save and schedule the meeting

Scheduling a Meeting via the WebEx Plug-in for Microsoft Outlook

  1. Open a New Meeting Item in Outlook
  2. Click the Add WebEx Meeting button from the Appointment toolbar. The WebEx meeting information will be populated in the body of the email once the meeting is saved.

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  1. Complete the other fields for your meeting invite and either click the Save and Close button or the Send button if inviting people to your meeting at that time

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WebEx System Requirements for PC & MAC

  1. Browser Requirement
  •  PC
    • Internet Explorer 8 and 9 (32-bit/64-bit)
    • Mozilla Firefox 10-15
    • Google Chrome latest version as of September 2012
  • MAC
    • Mozilla Firefox 10-15
    • Safari 11 and later
    • Google Chrome latest version as of September 2012
  1. WebEx Operating System Requirements
    • PC – XP SP3, Vista 32-bit/64-bit, Windows 7 32-bit/64-bit, 2008 Server 64-bit
    • MAC – 10.6 Snow Leopard, 10.7 Lion and 10.8 Mountain Lion

For More Information:

View the attached WebEx Aid for more information on using the WebEx Virtual Meeting platform. If you experience any issues with your access or you encounter any technical issues, please contact the IT Service Desk at 212-746-4357.

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